Research Degree Supervisors Guidance and Forms

• MD(Res) application form (Word)
• MPhil-PhD application form (Word)
• Studentship project form (Word) — project application form for SGUL-run and funded studentships to be sent to the Research Degrees Committee in advance of a studentship recruitment
• Studentship application checklist (Word) — provides information about funding for stipends for both studentships and individually recruited students. This only needs to be completed if a student is to receive a funded stipend
• Current fee rates for students (22/23) (Word).

Fees 2025 to 2026

Whether you or your sponsor pays your fees, it is your responsibility to ensure the fees have been paid by the end of each academic year (31 July) and you are liable for these fees should your sponsor default. You will not be permitted to re-enrol if you have outstanding fees.  Additionally, if you are in the exams process, we will not be able to release your award letter or degree certificate if there are any tuition fees outstanding (this includes writing up and ‘continuing student’ fees). If your fees are paid by a sponsor, please let the PGR team know as soon as possible so that invoices can be sent to the correct person or body.  Contact the Finance Office to ensure your fee payments are up-to-date (Accounts Receivable  - acco-rec@sgul.ac.uk).  
 
MPhil and PhD students are required to pay a minimum of two years full time fees or the part-time equivalent. MD(Res) students are required to pay a minimum of one year’s full time fees or the part-time equivalent. You or your sponsor will be issued with an invoice shortly after your registration has been confirmed and thereafter prior to the start of every academic year (01 August) until completion of your degree.  If you are a self-payer and registering at the start of your studies, then you will be required to pay your fees in full as part of your registration.   

MPhil/PhD Students

 MD (Res)

* Postgraduates who are employed by City St George’s only, will be charged a reduced rate, except in those cases where the student is not personally responsible for the payment of the tuition fee, in which case the full fee will be charged to the student’s sponsor. 

Timescales, writing up fees and ‘continuing student’ fees

# If given permission to move to writing up status.

For students who have registered since  01 June 2024, fees are due up to submission of thesis except in the following circumstances.  All students are permitted one year only of writing up fees. 

1. Students pay a writing up fee for a period of one year but do not have a refund from that should they submit and be awarded within that year.   
2. Normally no further fees should be due from submission of thesis. 
3. If a student submits their thesis before the writing up year commences, no further fees will be due.  
4. Students who go into early writing up will move to ‘continuing student’ fees (the reduced rate) if they have not submitted within the early writing up year but do have time left on the clock, up to the point where they have reached their maximum period of study. 
5. Students who receive a viva outcome of a resubmission after eighteen months should pay a one-off fee (£670) to cover the examiners costs (re-reading, new viva etc.) 
6. If a student needs to request an extension to their submission date, depending on the reason for this request, students will either pay ‘continuing student’ fees or the full fee rate for their mode of attendance, to the end of that time/submission and then fees will cease.

An extension request should not be entirely fee free if they have not submitted.  

For the most up to date information, please refer to the Tuition Fees policy page.

Salaries Office 
If you are employed at SGUL or are receiving a stipend during your studies and wish to pay your tuition fees in instalments from your salary/stipend, upon arrival you should go to the Student Life Centre to sign an instalment agreement with the Student Finance & Support Officer.  You should then take the agreement to the Salaries Office based on the Ground Floor of Hunter Wing to ensure that the office has all the required details in order for you to pay on a monthly basis.  Please note that the tuition fees must be cleared by 1 August of that academic year. 

Maternity Pay 
Full-time female MPhil/PhD students in receipt of a stipend from a City St George’s studentship, Research Council funded studentship, Wellcome Trust or medical research charity will be eligible for up to six months paid maternity leave.  If your funding body does not make provision for paid maternity leave, this will be funded by City St George’s.  Please let us know if you are planning to go on maternity leave and think you may be eligible for maternity pay.  (Students who are part-time, self-funded or funded by an overseas government will not be eligible for maternity pay.) 

Changes to fee rates 
Fees are subject to inflationary changes annually.  The details given above are correct for 2025/26 only and do not form part of any contract.  The fees currently chargeable may be confirmed on application to the Programme Manager (Research Degrees) 

• 6 month progress report for research students (Word)
• Application to interrupt form - PGR specific (Word)
• Application to request an extension to date of submission of thesis - Covid (Word)
• Application to request an extension to date of submission of thesis - non-Covid (Word)
• Enhanced monitoring progress updates (Word)
• Nomination of examiners for MD(Res) to PhD transfer (Word)
• Nomination of examiners for MPhil to PhD transfer (Word)
• Request to Transfer to Writing Up Status (Word)
• Transfer decision form - MD(Res)  to PhD (Word)
• Transfer decision form - MPhil to PhD (Word)
• Withdrawal Form - PGR specific (Word).

• Abstract and declaration of number of words (Word)
• Appointment of examiners (Word)
• Description of thesis (Word)
• Exam entry form (Word)
• Instructions and guidance for thesis submission (Word)
• Reproduction of thesis (Word).

Bookings can be made via the Staff development webpage or on MyWorkplace.