Skip to content

Instructions

All students on clinical courses are required to complete a health clearance and be declared fit to study and practise by the Occupational Health (OH) department (part of St George's Trust) before you can start at St George’s, University of London.

There are two parts of the Occupational Health check that needs submitting:

  • Occupational Health Questionnaire - completed by you, the applicant.

  • GP Report and relevant documents - completed/collated by your GP, emailed to OH by you, the applicant.

Both parts of the Occupational Health check must be submitted by 15th July 2022.

View all Close all
Step-by-step instructions

Step-by-step guide to the occupational health check

1.

Download the GP Report and give it to your GP for them to complete. Request a copy of your immunisation report at the same time.

Please note, you are responsible for covering all costs associated with the fitness to practise requirements of the course.

Your GP/doctor must sign and stamp the GP Report for it to be valid.

2.

Gather all relevant reports relating to your health. This includes:

  • completed GP Report (step 1)

  • an immunisation report (requested from your GP in step 1)

  • Specialist reports, if applicable (for example, for dyslexia)

  • Any other relevant reports relating to your health.

3.

 Make a copy of all documents to retain for your records.

4.

Email the GP Report, and all relevant documents to the Occupational Health department on health.questionnaire@stgeorges.nhs.uk by 15 July 2022.

We are unable to accept your documents by post or any other format.

5.

 Complete the Occupational Health Questionnaire online by 15th July 2022.

6.

Keep an eye on your inbox for emails regarding your occupational health status. Once your occupational health check has been passed, your applicant portal will update to reflect this. Please note, there is sometimes a delay whilst we update the system, so we appreciate your patience.

Helpful tips for submitting your OH form

Helpful tips for emailing Occupational Health your documents:

  • Please send PDF documents where possible

  • Ensure your documents are not upside down

  • If your documents are large, compress them before sending (you will receive an undeliverable message if the file size is too big)

  • Copy yourself into the email so you have evidence of your submission

  • Add health.questionnaire@stgeorges.nhs.uk to your email inbox safe list.

Mandatory vaccinations

The following vaccinations are mandatory for all students on clinical courses before you begin your studies:

  • BCG
  • Hepatitis B

  • Meningococcal meningitis

  • MMR (measles, mumps and rubella)
  • Pertussis (whooping cough)

If you do not have any of the vaccinations listed above, please contact your GP to arrange for these as soon as possible.

Decisions about fitness to study and practise are made by the Occupational Health department during an appointment. The Occupational Health team can discuss any concerns you might have during the application process and can be contacted directly on +44(0)20 8725 1661 or by email.

For offer holders Medicine MBBS (all lengths), Paramedic Science BSc, and Physician Associate Studies only:

When you begin your degree (after enrolment), the Occupational Health department will take a blood test (ID-validated sample) to screen for HIV and Hepatitis C to ensure you are able to work in an EPP (Exposure Prone Procedure) environment. If this screening returns a positive result, Occupational Health will provide guidance to support you to continue on your course. You are not required to obtain this screening before enrolment.

Offer holders with pre-existing illnesses or disabilities

 We want to make sure we can support you through your studies.

If you suffer or have suffered from a serious illness (physical or psychological), or have a disability or specific learning difficulty, please let us know. St George’s is committed to supporting our students and will explore all reasonable adjustments to support you to thrive on your course.

Please contact our Disability Advisor as soon as possible with details to help us establish whether your health history or disability is likely to affect your ability to study or practise. This will also give us sufficient time to carry out a detailed assessment, obtain reports and organise additional expert assessments if required.

Occupational health requirements in light of Covid-19
Completing the Occupational Health form

We understand that the outbreak of Covid-19 may impact your ability to complete the Occupational Health requirement. Below is an outline of the things in place to try to make this process as simple as possible during this uncertain time.

  • Most GP surgeries are now equipped with software to allow for remote consultations.  The GP sections of the Occupational Health form can usually be completed without you present, so you may be able to conduct the whole task via email. Please speak to your GP surgery about how they would like to you proceed.

  • The Occupational Health department at St George’s is also able to offer remote meetings with our offer holders. Not all offer holders will require a meeting with Occupational Health, but a small proportion will be asked to attend a meeting in order to discuss Occupational Health’s recommended support.

Covid vaccinations

We do not currently require you to have been vaccinated against Covid-19, but we strongly recommend that you get double vaccinated before the start of your studies, unless medically exempt. 

You will be asked to provide details of whether you have or haven’t been vaccinated against Covid-19 on your Occupational Health questionnaire for our records.

If you are yet to be fully vaccinated, first and second doses, as well as boosters, are available to book via the NHS website

If you have any concerns about having the vaccine, you may wish to submit a question to be answered by a panel of St George’s scientists and clinicians who work with Covid-19 everyday.     

Potential changes to Covid vaccination requirements 

We are guided by Government guidelines and therefore change our requirements in line with their advice. This means we will introduce a Covid-19 vaccination requirement before, or at, the start of your studies if mandated by the Government.

As you may have seen in the media, a vaccine mandate for NHS staff in England, which was due to come into effect on Friday 1 April 2022, is now being reviewed by the Government. The mandate, which would make full Covid vaccination a compulsory pre-requisite for NHS staff, including healthcare students if they are on any clinical placement which is regulated by the Care Quality Commission, would mean that all students who are not medically exempt would need to be vaccinated against Covid-19 in order to study. 

Although the implementation of the mandate has been paused, the University continues to encourage all unvaccinated students and applicants, unless medically exempt, to get vaccinated as soon as possible. Vaccination is still the best way to protect yourself, your family, your colleagues and, of course patients from Covid. It remains the position of NHS England and NHS Improvement NHS England that staff, and thus students, have a professional duty to do so.

This information will be updated once the Government policy is clear on the requirement for health and care staff to be vaccinated against Covid-19, following the conclusion of the consultation which is now underway. Please be aware that, even if vaccination is not legally mandated, some placement providers may still make it a requirement of working in their clinical setting so it remains beneficial to you to get vaccinated before enrolment.

Frequently asked questions

View all Close all
Do I need to submit an Occupational Health check?

You will need to compete an Occupational Health check (and your DBS check) as part of your fitness to practise requirements if you are holding a firm offer to study one of the courses below.

Undergraduate

Diagnostic Radiography BSc

Healthcare Science BSc

Medicine MBBS

Medicine, Graduate Entry MBBS

Occupational Therapy BSc

Paramedic Science BSc

Physiotherapy BSc

Therapeutic Radiography BSc

Postgraduate

Occupational Therapy MSc (pre-registration)

Physician Associate Studies MPAS

Physiotherapy MSc (pre-registration)

Why do I need to submit an Occupational Health check as part of my fitness to practise conditions?

When admitting students to study and practise on healthcare courses, St George’s has an obligation to provide a safe environment for both the patients that you will encounter and to you as a student. In order to do this, we require all healthcare students to complete our fitness to practise requirements, which consist of an occupational health check, and a DBS check.

Completing your fitness to practise requirements is an important part of preparing to study at St George’s. You may not receive an unconditional offer or enrol if you have not completed both requirements.

When should I submit my occupational health check?

We suggest you submit your occupational health questionnaire check as soon as possible. For most offer holders, the deadline for forms to be received is 15 July 2022. The assessment of your form will then take place before enrolment.

How much does an occupational health check cost?

Costs for the occupational health check varies depending on how many additional vaccines you may need, and how much the GP charges for completion of the form. You are responsible for meeting all of the costs associated with this check.

I am having trouble obtaining information from my GP. What should I do?

Please continue to chase your GP for the information you require as it remains your responsibility to ensure a completed GP Report and additional documents are submitted. Failure to do so may mean you are not issued an unconditional offer, or allowed to enrol.  If the deadline is approaching, you are advised to email Admissions to discuss your situation.

I am from outside of the UK where we do not have GPs (General Practitioners). What should I do about the GP Report?

If you live in a country where General Practitioners are not available, the GP Report can be completed by a family doctor, or equivalent, or any physician who has provided treatment to you in the past. They will need to have access to your medical records to complete the questions we have in the GP Report.

If you are from the UK, you will need to register with a GP in order to have the form completed.

If you are still unsure, please contact our Occupational Health department who will consider your individual circumstances.

I am struggling to obtain all of vaccinations needed. What should I do?

If you are unable to obtain one of the required vaccines, the Occupational Health department may be able to administer the required dose for you. Please include notes about vaccines you’ve been unable to obtain in the email you send when submitting your GP Report; the Occupational Health department will then be in touch to discuss this.

Please be aware that it remains your responsibility to obtain the relevant vaccines so relying on the Occupational Health department should be considered a last resort. Further advice can be found by contacting the Occupational Health department directly on on 020 8725 1661 or by email

Do I need to do this check if I am deferred?

Deferred from 2021, to enrol in 2022

If you have deferred entry and are due to start your course in 2021, you may not need to complete another occupational health check. Please follow the instructions for Deferred Offer Holders.

Deferred from 2022, to enrol in 2023

If you have deferred your offer and are due to start your course in 2023, please still complete your occupational health check as detailed above, as this is a condition of your offer. In 2023, you will be able to complete a declaration form if there have been no changes to your health.

Do I need to be vaccinated against Covid-19?

We do not currently require you to have been vaccinated against Covid-19, but we strongly recommend that you get double vaccinated before the start of your studies, unless medically exempt. 

You will be asked to provide details of whether you have or haven’t been vaccinated against Covid-19 on your Occupational Health questionnaire for our records.

If you are yet to be fully vaccinated, first and second doses, as well as boosters, are available to book via the NHS website

If you have any concerns about having the vaccine, you may wish to submit a question to be answered by a panel of St George’s scientists and clinicians who work with Covid-19 everyday.     

Potential changes to Covid vaccination requirements 

We are guided by Government guidelines and therefore change our requirements in line with their advice. This means we will introduce a Covid-19 vaccination requirement before, or at, the start of your studies if mandated by the Government.

As you may have seen in the media, a vaccine mandate for NHS staff in England, which was due to come into effect on Friday 1 April 2022, is now being reviewed by the Government. The mandate, which would make full Covid vaccination a compulsory pre-requisite for NHS staff, including healthcare students if they are on any clinical placement which is regulated by the Care Quality Commission, would mean that all students who are not medically exempt would need to be vaccinated against Covid-19 in order to study. 

Although the implementation of the mandate has been paused, the University continues to encourage all unvaccinated students and applicants, unless medically exempt, to get vaccinated as soon as possible. Vaccination is still the best way to protect yourself, your family, your colleagues and, of course patients from Covid. It remains the position of NHS England and NHS Improvement NHS England that staff, and thus students, have a professional duty to do so.

This information will be updated once the Government policy is clear on the requirement for health and care staff to be vaccinated against Covid-19, following the conclusion of the consultation which is now underway. Please be aware that, even if vaccination is not legally mandated, some placement providers may still make it a requirement of working in their clinical setting so it remains beneficial to you to get vaccinated before enrolment.

I am on holiday, what should I do?

All applicants must complete an occupational health check by the deadline, but you might be able to submit all of the required information remotely, or via a nominated representative. The GP Report can often be completed without you present, so a relative or trusted friend collect this from the GP on your behalf. It remains your responsibility to meet this requirement, and without an occupational health submission, you may not be issued an unconditional offer, or allowed to enrol.

Helpful tips

  • Keep your contact details up to date on UCAS track, or applicant portal if you’ve applied directly.

  • Try to avoid using a school, university or employer email address as your contact email address as you might lose access before enrolment.

  • Keep an eye on your email and check it regularly. This is how we generally keep in touch, so look out for any @sgul.ac.uk emails.

  • Remember to submit your DBS check too.

Contact us

Please feel free to contact us if you need any help. You can email us or call 0203 897 2222.

Find a profileSearch by A-Z