Once the External Examiner details are set up with HR, a staff reference number will be made available from the relevant office (Registry or Postgraduate Administration). This enables the External Examiner to self-register for a St George’s IT account. On completion, the External Examiner is asked to pass on her/his new St George’s email address to the relevant programme team. The programme team will then be able to register the External Examiner to our Virtual Learning Environment, Canvas.
Reasonable expenses such as standard train tickets, overnight accommodation and subsistence will be reimbursed upon submission of a completed External Examiner Expense Claim Form (Word) together with scanned copy of receipts attached to your email.
For your reference, the maximum reimbursement amount for meals is: breakfast £10, lunch £10 and dinner £20 including VAT and service with no alcohol. Overnight accommodation is reimbursed up to the value of a night at a local hotel.
Expense claims should be submitted as soon as possible to External Examiner Mailbox after they incurred and must be made within three months. Please retain the original receipts and tickets for audit purpose.
The Expenses Policy can be found here.
Please contact us on externalexaminers@sgul.ac.uk if you require further details.
External Examiners are asked to submit an annual report at an agreed time and in an agreed format. The report is due from the External Examiner within four weeks of the final Board of Examiners of the year for that programme. The annual fee will be released on receipt of the report. Any outstanding reports will be followed up with the relevant External Examiners.
The Annual Report Form can be found here (Word).
Completed reports should be submitted to the relevant offices. For the Undergraduate Courses, please email them here and for the Postgraduate Courses here.
The annual report may also be formally submitted to the Vice-Chancellor at The Vice-Chancellor, St George’s, University of London, Cranmer Terrace, London, SW17 0RE.
External examiners' annual reports are available in full to students via Canvas, with the exception of any confidential report made directly to the Vice-Chancellor. These are available from the Quality and Partnerships Directorate.
All External Examiners can expect to receive a response to their reports from the Chief Examiner or Course Director. Responses will be copied to the Examinations Office for the Undergraduate Courses and Postgraduate Administration Office for the Postgraduate Courses, who will log the response.
For critical reports with a wide circulation, the response will be agreed with the Academic Lead for Quality and Partnerships prior to despatch.
Postgraduate Report Form – please email to Postgraduate Administration Office
Undergraduate Report Form – please email to External Examiners