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The purpose of the Education Technology Monitoring Group (ETMG) is to provide a cross-functional group where the inter-dependencies and impact of any potential operational process, system change and/or maintenance, relevant to education technology can be reviewed and assessed in order to determine the required steps to ensure the efficient and effective running of St George's, University of London.

Read our terms of reference for the group (Word)

The main responsibilities of the group are:

  • Act as an advisory group for business process change and (wider) initiatives

  • Be informed of work derived in the development pipeline process

  • Take responsibility to assess, assure and make recommendation to the Information Systems Board and/or Education & Students Strategy Committee on education technology change

  • Communicate to individuals (as appropriate)

  • Support decisions made by the Information Systems Board and/or Education & Students Strategy Committee.

  • Undertake the above responsibilities in context of the SGUL’s Mission, Ethos and Strategy. 

The aim is that any new/change requests will be passed through ETMG, where the group can review and provided recommendations as required. The process flow diagram can be found below.

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Process flow diagram

 New Ed Tech Flow Chart 2022

(Click on the diagram above to download as a PDF).

The diagram outlines the steps and processes when identifying a new Education Technology Monitoring Group Process:

Step 1: Identify a need for a new educational technology system or changes to an existing technology system.

Step 2: Liaise with key stakeholders

Step 3: Change request form completed

Step 4: ETMG meeting

Step 5: Depending on the outcome of discussion in the ETMG, three outcomes could be achieved:

  • a)       Recommended by ETMG
  • b)      Insufficient Information
  • c)       Further Review

A)      Recommended by ETMG

  1. Information Systems Board (ISB) outcome not approved > refer back to step 2 (Liaise with key stakeholders) and follow the process again.
  2. Information Systems Board (ISB) outcome approved > funding and resourcing approval > project management process kicks In

B)      Insufficient Information

Refer back to step 2 (Liaise with key stakeholders) and follow the process again.

C)      Further Review

Complete review > bring review back to ETMG (step 4) and follow the process again.

Current technologies  

ETMG has established a list of technologies which are classed as education technology within the institution. Please refer to this systems catalogue list (Excel) to see which resources are available before new ones are sought.  

In addition, a Venn diagram shows the technologies and their classifications. (PDF) 

Education Technology Change Request and New Request Forms

Those wishing to propose changes to existing systems should first review the current list of technologies (systems catalogue) to see if there is an existing tool which could provide the need (or with some modification), a conversation with CTiE would help identify a way to proceed. Following this an Education Technology change request form should be completed and submitted with supported documents where required.

Considerations for new technologies: 

  • Does a system at SGUL already exist that has the functionality to do what is required: 

  • Review the systems catalogue (linked above) 

  • Initial discussion with CTiE to help identify the need,  

  • Does the system meet accessibility requirements [link to accessibility information on website]  

  • Consideration for where the data will be held (DPIA considerations)  

  • Have relevant stakeholders been consulted (e.g. IS, registry, CTiE)  

Each request (for change and new technologies) will be discussed at the following ETMG meeting, each request should be submitted at least 2 weeks before the meeting date to allow group member to review the papers. Those making the request will be invited to the meeting to talk to the group.  

Those requesting to introduce a new system should complete a education technology new request form which should be completed and submitted with supported documents where required.

Please email all request forms with the relevant supporting documents to

Dates scheduled for upcoming ETMG meetings:

  • 8 June 2022
  • 11 August 2022
  • 12 October 2022
  • 7 December 2022

Please contact Trupti Jivram or if you have any questions or require further information.

Education Technology tools

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Essential tools 

These tools are the main tools to be used for most, if not all courses. Training and support are available for staff, support guides for some of the below tools can be found on Canvas.  




Institutional virtual learning environment – all courses have a presence to provide course content, build learning activities, communication channels 


Used for submission of course content – coursework written assignments etc.  


Lecture audio capture, video sharing, video editing. 


Webinars/conferencing/large lectures system accessed via Canvas conferences   

Microsoft Office  

Word, Excel, PowerPoint, OneDrive, OneNote 

Microsoft Teams  

Collaboration tool 

Supported tools 

These tools are supported and can be used for teaching and learning activities. Contact for more information. There may be additional tools used by individual courses, please check with the course teams.  




Used for clinical placement assessments, ePortfolio    


Virtual Scenario authoring tool  


MOOC creation and delivery platform  


Personal portfolio to showcase work and achievements, ePortfolio   


Online interactivity tool - live questions, quizzes, polls to increase student engagement  

Microsoft Whiteboard  

Collaboration board (full functionality not currently available to Mac users) 

Complete Anatomy  

3D Anatomy tool  

Microsoft Forms  

Survey, forms and quizzing tool  

Acland’s Anatomy  

Video anatomy resource 

Jove, and Jove Science Education  

Videos of laboratory methods and science concepts 


JISC online surveys 

To be used when Microsoft Forms does not provide the necessary functionality. Contact the Learning & Development Manager at for access. 

Recommended tools available, not supported

Tools which are available to use for teaching and learning, however, these are not supported. Please ensure you follow copyright, accessibility and other regulatory guidelines when using these. Data protection requirements will also need to be followed, in some cases a DPIA form will need to be completed, contact in the first instance for guidance.   




Open-source audio recording and editing software, free to download  


Video collaboration board  


macOS and iOS video editing tool (Apple devices only) 

VLC media player 

Cross-platform media player compatible with most known file types, which also provides basic editing functions. 


Collections of videos created by others that can be embedded into Canvas for teaching and learning activities. These should not be videos created by an SGUL academics for their teaching– Panopto should be used in this case.  


Video sharing site. To be used as above (YouTube).  


Online collaboration tool – some guidance can be found in the Canvas help area 

Panopto Express 

Chrome based video recording and screen capture for those without SGUL login account. 

Not approved

These tools are not recommended by the institution and should not be used because they do not meet the mandatory regulatory guidelines.  




Online video conferencing. MS Teams or Big Blue Button is available for this purpose.  


Does not meet accessibility requirements  

Survey Monkey  

Does not meet data protection requirements. Microsoft Forms should be used instead.  


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