The regulations for each programme of study at St George’s state the length of time within which students shall be required to complete the programme of study and complete satisfactorily all of the prescribed assessments – this period of time is often called the ‘maximum period of study’ or ‘registration period’.
For the majority (but not all) programmes, the maximum period of registration is calculated by using the number of years a student would normally complete the programme in + 2.
Examples of the maximum period of registration.
|| 3 years + 2 = 5 year maximum period of registration
|| 5 years + 2 = 7 year maximum period of registration.
Students that have taken an Interruption of Study and/or have repeated a year or more should keep in mind the Programme Regulations relating to their maximum period of registration and ensure they familiarise themselves with the procedure for consideration for an extension to a maximum period of study.
Students are responsible for ensuring that they do not exceed their registration period without prior authorisation and are advised to apply to the Panel as soon as it becomes apparent that it is no longer possible to complete the programme within the designated timeframe. We do not recommend that students wait until six weeks before their registration expires (which is the very latest time an application can be made) as there is no guarantee that the Panel will grant an extension.
Absence for maternity reasons is protected under the Equality Act and therefore maternity leave is not counted towards the maximum period of registration. More information is available in the Pregnancy and Maternity Policy.
Students who are unable to complete their programme before their maximum period of registration expires, and who have not received an extension, will have their registration terminated.
What you need to know
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Before applying for an extension to your period of registration, please read the following documents carefully:
Speak to your Programme Team if you have any queries regarding your registration period or how it is calculated.
There is no application form for this procedure. A Panel will be convened to consider your application and the Panel will decide whether to extend your registration period. Extensions are normally for a period of up to one year.
Submit a statement outlining why you require additional time to complete your programme, along with any supporting documentation, to the Student Conduct and Compliance Officer, Miss Frances Stannard.
Mail: Student Conduct and Compliance Team, St George’s University of London, Governance, Legal and Assurance Services, Ground Floor, Hunter Wing, London, SW17 0RE
We recommend your statement includes a table summarising your progression through your course.
Example for MBBS4 where a maximum of 6 years of registration is permitted (4+2):
Example for MBBS4 where a maximum of 6 years of registration is permitted
|2012/13 – Year 1 - failed BCS Exam (1st att). Passed BCS Exam (2nd att)
||FIRST YEAR REGISTRATION
|2013/14 – T Year – failed OSCE and YSKT (1st att)
||SECOND YEAR REGISTRATION
|2014/15 - IOS (personal reasons)
||THIRD YEAR REGISTRATION
|2015/16 – IOS (maternity IoS)
|2016/17 - T Year – repeat year in full. Failed OSCE and YSKT (2nd att)
||FOURTH YEAR REGISTRATION
Apply to Discretionary Panel for a third and final repeat of T Year. NB no longer possible to complete within six academic years.
Projections for completion (if 3rd attempt granted by EPR panel)
PROJECTIONS FOR COMPLETION (if 3rd attempt granted by discretionary panel)
|2017/18 T Year (3rd att)
||FIFTH YEAR REGISTRATION
|2018/19 P Year
||SIXTH YEAR REGISTRATION (MAX)
|2019/20 F Year
||SEVENTH YEAR REGISTRATION
Please attach all your documentation as one PDF document when submitting by email. If you are submitting a hard copy, please do not staple documents together or place in a file.
Statements should be submitted at least six weeks prior to the end of the registration period. However, we would recommend that applications are made as soon as you are aware that you will not be able to complete the Programme within the designated timeframe.
Students will be notified of the outcome within six weeks of submitting their application statement. If the outcome of an application will determine whether you apply to defer an assessment or take an Interruption of Study, you should be aware that you may not know the panel's decision when reaching your decision. This is why you are strongly advised not to delay making an application.
Applications will not normally be considered from students who have already exceeded the maximum period of study.
The Vice President for Education and Welfare and the Education and Welfare Support Officer (Ms Lon Teija) are able to meet with students to guide them through the student procedures and provide general advice and support.