All external engagement requires a contract of some kind to outline the responsibility of the contracting parties. This ensures that obligations are clear and understood by all, that the risks to St George’s are minimised and – in the unlikely event that problems emerge – to give a framework to resolve issues and to give St George’s legal protection.
We have outlined the types of contracts you may need when working with external parties in respect of research.
All research contracts need to be signed by JRES; individual principal investigators do not have authority to sign research contracts on behalf of St George’s, University of London or St George’s University Hospitals NHS Foundation Trust.
*NEW* Agreement Portal
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JRES have launched the Agreement Portal to facilitate more efficient and transparent management of contracting relating to research projects across the University and Trust.
Research contracts are managed primarily by the Research Contracts Manager within JRES with support from other contract experts within Enterprise & Innovation for Industry related contracts.
St George's Agreement Portal can be accessed through a web browser using the following link:
St George's Agreement Portal
The portal works best on Google Chrome but is also accessible through Safari and Microsoft Edge
The first time you log into the system you will need to input some details so that the system can create your account. You only need to fill in the sections highlighted with a *
Your Research Funding Officer or Clinical Research Governance Officer will submit request for research agreements on your behalf once notification of funding has been received. You may receive a notification by email that an agreement request has been submitted and you can follow the link in the email to view the request or request an update at any time.
Agreements not related to research funding:
If you require a Material Transfer Agreement (MTA), Confidentiality Agreement (CDA) or Data transfer Agreeement (DTA) that is not necessarily related to a particular grant please submit the request directly through the portal using the "Request an Agreement" button.
Please try to keep email traffic relating to contracts to a minimum and where possible request updates or make comments through the Agreement Portal. You can write to the Contracts Manager using the "remarks" section of the request form. You will receive an email from the system when they respond. You will find the internal reference for the request at the top of the form (e.g. RES2021-xxx) Please quote this reference in all communication outside of the portal.
Types of contracts
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Also known as a confidential disclosure agreement (CDA) or non-disclosure agreement (NDA). Protects information from unwanted disclosure. It can be either one-way (only one party discloses confidential information) or mutual (both parties disclose confidential information).
Research contracts with commercial parties should be negotiated by the enterprise team
and agree the terms for intellectual property (IP)and value of works in accordance with the market or commercial benefits.
Contract coming from the funder when a grant application has been awarded.
An agreement with academia and/or industry to provide the terms and conditions of award.
When an external party, not part of a collaboration agreement, will be paid to perform a service delegated in the collaboration/funding agreement.
When data is sent to or coming from an external party.
When material (clinical or not) is coming to us from an external party.
When material (clinical or not) is sent out to an external party.