Referencing is the method of “acknowledging other people’s work when you have used it as evidence in your assignments, presentations or research” (Pears and Shields, 2022, p.1).
The reason for referencing is to enable anyone who reads your work to find your source material easily if they want to read it too.
“It is vital that you distinguish their work from your own contribution, and you do this by referencing” (Pears and Shields, 2022, p.1). This is needed so that someone evaluating and analysing/critiquing your research is able to do so effectively.
Referencing has two components:
Citation. This is the acknowledgement you make within the text (body) of your work that shows precisely which part of your work is linked to a particular source that you have used. Citations are brief. Typically, they are made up of the authors’ surname and year (Harvard system) or may be a number that can be linked to your reference list (Vancouver system).
Reference. This is the full information about the source you have used. This is what someone else would use to find the source that you have used, if they want to read it. Reference lists contain several pieces of information, such as author, year and title. The exact order/format varies depending on which referencing system you have used.
There are many referencing systems (sometime referred to as styles). The Harvard referencing system is one of the most common. It is used at St George’s, University of London by all students undertaking any course in the Centre for Allied Health. It is also used by students undertaking courses in the Institute of Medicine and Biomedical Sciences.
The other system used by St George’s is the Vancouver system. This is only used for specific modules on certain IMBE courses, and this should be specified by the lecturer.
There are slight variations on the way academic institutions use and interpret Harvard referencing. St George’s uses the publication Cite them Right (see reference below) for all guidance on how to use Harvard. It also contains information on the Vancouver system, and some other popular referencing systems.
Many journals have their own specific preferred referencing system. If you submit a piece of work for publication in an academic journal, the journal will specify which system you should use for your citations and references. Some subjects, such as music and law, have quite specific referencing styles because of the nature of their publications.
Pears, R. and Shields, G. (2022) Cite them right: the essential referencing guide. 12th edn. London: Bloomsbury Academic. (This is an example of a Harvard reference. The citations in the first paragraph of this page are also Harvard style).
Also available as an e-book at Cite them right online – log in with your St George’s network login.
Student guidance is in the Study+ section of Canvas.
The Cite Them Right search box can be used to directly search Cite Them Right Online. To access this resource from offsite, you will need to log in with your SGUL username and password.
Reference management systems
Reference management is the method of collecting together information about all the sources that you are using for your work, and using it. There are a number of reference management tools (systems) available that can help you to collect, store, organise, manage, cite and reference your sources electronically.
They can be helpful to store and manage your resources:
if you are undertaking research where you have used many sources
if you are collaborating on research and wish to share sources
if your research is done over the long term.
They can also enable you to
import results (article references) from different databases, such as Medline, Cinahl, Hunter and Web of Science
organise and annotate your sources
electronically cite your sources
electronically create reference lists/bibliographies in different referencing styles.
Types of reference management system
There are several reference management systems, for example: Refworks, Endnote, Zotero and Mendeley. They all vary, and Oxford University provides a comparison guide to the main ones.
At St George’s, we provide support, training and free access to the tool RefWorks. More information can be found in our RefWorks LibGuide.
You are welcome to choose any reference management system to use, and we provide some information about other systems in our RefWorks and reference management guide, however we do not officially support them or subscribe to any system other than RefWorks.
To access RefWorks, visit: RefWorks
St George's Library runs training sessions on RefWorks, offered either via MS Teams or face to face. To book, visit our Library Training Calendar.