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When you need to protect the contents of an email message, you can encrypt it using Office Message Encryption (OME). You can send and receive encrypted email messages between people inside and outside of St George’s.

What is email encryption?

Office Message Encryption (OME) is a service that lets you send encrypted email to people inside or outside St George’s, regardless of the email provider. For example, Gmail, Yahoo! Mail, Outlook.com and companies email clients.

Only the recipient can read and reply to the email sent. You can use it to stop a recipient from forwarding or printing an encrypted message. Email message encryption helps to ensure that only intended recipients can view the contents of the message.

Why should you use Office Message Encryption (OME)?

You may want to share a confidential document for the purpose of sharing or collecting information, but you are apprehensive on how secure the contents will be.

Encryption types and what they mean

  • Unrestricted Access: these can be sent to anyone*

  • Do Not Forward: this can be sent to anyone but the recipient cannot forward, print or copy content of the message*

  • St George’s University of London - Confidential: - can only be sent to St George's, University of London recipients who can open it, reply to it, modify the content but, cannot forward, copy or print it

  • St George’s University of London - Confidential View Only: can only be sent to St George's, University of London recipients who can open it but cannot reply, forward, copy, print or otherwise modify it.

*This is seamless for St George's, University of London accounts. Gmail, Outlook.com and Yahoo users are verified by their respective logins. Users of other email clients will get a passcode.

How to use OME on Outlook Desktop Windows/Mac

  1. In the message you are composing, click Options.

  2. Click Permission and select the permission that you want to enforce.

  3. Type your message and then click Send. 

How to set OME on Outlook Web App (OWA) 

Set permission (OME)

  1. In the message you are composing, click Protect or Encrypt. This is located at the top of the window. Then click Change Permissions.

  2. Next, select the permission that you want to enforce.

  3. Type your message and then click Send. 

Further information and resources

 

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