Payroll

• Payroll deadlines 2024/2025 (Word)

• University’s salary scales August 2023 (Excel)

• KU (TUPE Staff) Salary Scales August 2023 (Excel)

• Clinical staff salary scales April 2023 (PDF)

For more information on NHS Terms and Conditions of Service (Agenda for Change), go to NHS Employers.

MYWorkplace is the employee self-service system used at St George’s, University of London for individuals to view their payslips, enter absence and update personal changes. This guidance (Word) will show you how to view, print and save payslips.

Interactive payslip guidance (PDF)

Should any new user requests/amendments for the system be required, the new user/amendment form (Excel) will need to be completed. See: HR/Payroll system security guidance. This excludes the standard user setup, but includes new manager access.

Find out how to work out your pay and pay dates if you are a new member of staff, if you are leaving us, or if you are employed on a casual basis. Go to The Payment Cycle.

Find out the main exceptions and calculate how much National Insurance you have to pay. Go to National Insurance Contributions.

Find out what happens if PAYE is not collected and how to make sure you pay the correct rate of income tax. Go to Income Tax.

Find out how the correct schedule of charge is calculated through the HMRC check employment status for tax (CEST) tool. Go to Employment Status – Who Decides?

Public and patient involvement and engagement in reserach:- payment guidance - 

Short Term Business Visitors Notification Form - Process and Form

If you would like to apply for an annual season ticket loan, please complete the application form (PDF) and return to payroll. Once the season ticket has been purchased, please complete the receipt form (PDF) and forward to the payroll department. Please read the annual season ticket loan conditions (PDF) and examples (PDF) to ensure you submit the application form in good time.

If you would like to make a tax-free donation to a charity of your choice, this can be arranged through St George’s Payroll department. For one-off donations, please complete the Gift Aid form (Word). If you would like to make a regular contribution from your salary, please set up a Give As You Earn online form. 

The Payroll and Pensions Office cannot normally make a deduction (other than statutory deductions) from your salary unless you have previously given us written consent or your contract of employment allows it.

An exception to this is where there has been an overpayment of salary. The Employment Rights Act 1996 allows for an employer to recover overpayments of salary through a deduction of an employee's wages even if this is without prior agreement.

In the event of an overpayment coming to the attention of the Payroll Office, we will send you a letter informing you of the overpayment. This letter will also outline the repayment arrangements, which may include a repayment plan. If we don’t receive a response to this letter, we will send you a follow-up letter. If we don’t receive a response to the second letter, we reserve the right to collect the amount due in future consecutive pay periods until the amount due is fully repaid.

See St George’s special leave policy for details.

• Starters checklist (PDF) – HMRC form for new workers without a P45

• P85 – HMRC form for workers about to leave the UK

• Student timesheet (PDF)

• Casual timesheet (PDF)

• Additional hours (part-time staff) (PDF)

• Short Term Business Visitors process and form (word)

Cara Wright, Head of Payroll, Pensions and People Systems, tel. 0208 725 5021 (ext. 55021) or email cawright

Patrick Roberts, Deputy Payroll and Pensions Manager, tel. 0208 725 5029 (ext. 55029) or email proberts

Yetty Enyoisi, Payroll and Pensions Administrator, tel. 0208 725 0549 (ext. 50549) or email yenyoisi

General email: Payroll