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1. Accommodation Fee Setting

St George’s, University of London (SGUL) sets the accommodation fee chargeable for all students resident at Horton Halls of Residence.

The SGUL accommodation fee is approved by the Finance Committee each year. The cost and the associated payment schedule are advertised to students prior to signing their accommodation licence and their subsequent enrolment. This enables students to plan the financing of their accommodation before enrolling at SGUL.

Students are, therefore, aware of their projected financial obligations to SGUL before they sign the licence agreement pertaining to their allocated room at the halls of residence.

2. Deposit Payment

At the same time as signing the licence agreement, the student is required to pay a damage deposit of £450, which is returned at the termination or expiration of the licence agreement, less any costs deducted for repairs or cleaning resulting from behaviour in or around the halls of residence. Should the costs incurred exceed that of the damage deposit, then the student is required to “top up” the deposit in accordance with the terms and conditions of the licence agreement, and may be subject to disciplinary measures.

SGUL reserves the right to hold or deduct from the damage deposit in the case where a student has not paid his or her accommodation fees.

3. Payment of Accommodation Fees

By the act of signing the licence agreement for a room at the halls of residence, a student accepts liability to pay the accommodation fee for the duration of their licence. In the event that the licence is terminated early, either by SGUL, or by the student themselves, the student will be liable only for the pro-rata fee based on the length of occupancy and any additional period of notice if this has not been served.

Accommodation fees for each year are divided into three pro-rata instalments, due by:

  • 30th October
  • 30th January
  • 30th April

Students may also pay the annual fee. Payment can be made by BACS or WPM by credit or debit card. All students should ensure that their student number and name accompanies each payment. Any bank charges incurred by payment methods will be passed onto the student.

If accommodation fees are to be paid on the student’s behalf by a third party, such as by a parent, or some external authority, it is the student’s personal responsibility to ensure that the fees are paid on time. It is the student and not the third party who will be held accountable if the fees are not paid.

Students who do not pay their accommodation fees, or who have not made acceptable special arrangements within two weeks of the due date maybe charged ”late fees” at 3% of the amount due.

Students who have not paid their termly accommodation fees, or who have not made acceptable special arrangements (see below), by the end of each instalment period will automatically be entered into the debt collection process.

Students who do not clear fee debt will not be considered for allocation to Halls in subsequent academic years.

4. Withdrawal from Course or interruption of study

All students who are registration terminated, withdraw from, or interrupt their study at SGUL will be liable to pay their accommodation fees, on a daily pro-rata basis, from the start date of their licence to their leaving date plus any notice required by the terms of the licence. Adjustments for deposit entitlement in accordance with the section entitled “Deposit Payment” and accommodation fees already paid by the student will be accounted for. 

5. Special Payment Arrangements

Students in financial difficulty will be strongly encouraged to seek financial support and advice from the Student Finance Adviser, and may also apply to the Assistant Registrar (Student Services) for a special payment arrangement to be made.

When requested to do so, students are expected to present the following to the Student Centre team for consideration by the Assistant Registrar (Student Services):

  • a formal written explanation of why they require a special payment arrangement
  • evidence to support their circumstances (e.g. bank statement)
  • a proposed suggested payment plan with details of how this will be realised 
The evidence required will vary, but examples of exceptional circumstances might be: Exceptional CircumstancesEvidence

Funding structure of programme is

significantly different from SFE funded course

Award letter from appropriate funding body indicating payment schedule

The student’s own prolonged illness - if the student works to pay their own accommodation fees

A medical certificate

The death of a close relative or

significant other - if that person pays the student’s accommodation fees

A death certificate

Difficulty in getting money out of the student’s home country

Press article. Information from the British Foreign and Commonwealth Office web site.

 

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