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1. Accommodation Fee Setting

St George’s, University of London (SGUL) sets the accommodation fee chargeable for all students resident at Horton Halls of Residence.

The SGUL accommodation fee is approved by the Finance Committee each year. The cost and the associated payment schedule are advertised to students prior to signing their accommodation licence and their subsequent enrolment. This enables students to plan the financing of their accommodation before enrolling at SGUL.

Students are, therefore, aware of their projected financial obligations to SGUL before they sign the licence agreement pertaining to their allocated room at the halls of residence.

2. Deposit Payment

At the same time as signing the licence agreement, the student is required to pay a damage deposit of £450, which is returned at the termination or expiration of the licence agreement, less any costs deducted for repairs, cleaning, or disciplinary issues resulting from behaviour in or around the halls of residence. Should the costs incurred exceed that of the damage deposit, then the student is required to “top up” the deposit in accordance with the terms and conditions of the licence agreement, and may be subject to disciplinary measures.

SGUL reserves the right to hold or deduct from the damage deposit in the case where a student has not paid his or her accommodation fees.

3. Payment of Accommodation Fees

By the act of signing the licence agreement for a room at the halls of residence, a student accepts liability to pay the accommodation fee for the duration of their licence. In the event that the licence is terminated early, either by SGUL, or by the student themselves, the student will be liable only for the pro-rata fee based on the length of occupancy and any additional period of notice if this has not been served.Accommodation fees for each year are divided into three pro-rata instalments, due by:

  • 30th October
  • 30th January
  • 30th April.

Students may also pay the annual fee. Payment can be made by BACS or WPM by credit or debit card. All students should ensure that their student number and name accompanies each payment. Any bank charges incurred by payment methods will be passed onto the student.

If accommodation fees are to be paid on the student’s behalf by a third party, such asby a parent, or some external authority, it is the student’s personal responsibility to ensure that the fees are paid on time. It is the student and not the third party who willbe held accountable if the fees are not paid.

Students who do not pay their accommodation fees, or who have not madeacceptable special arrangements within two weeks of the due date will be charged ”late fees” at 3% of the amount due.

Students who have not paid their termly accommodation fees, or who have not madeacceptable special arrangements (see below), by the end of each instalment periodwill automatically be entered into the debt collection process.

4. Withdrawal from Course or interruption of study

All students who are registration terminated, withdraw from, or interrupt their study atSGUL will be liable to pay their accommodation fees, on a daily pro-rata basis, fromthe start date of their licence to their leaving date plus any notice required by theterms of the licence. Adjustments for deposit entitlement in accordance with thesection entitled “Deposit Payment” and accommodation fees already paid by thestudent will be accounted for.

5. Special Payment Arrangements

Students in financial difficulty will be strongly encouraged to seek financial supportand advice from the Student Finance Adviser, and may also apply to the AssistantRegistrar (Student Services) for a special payment arrangement to be made.

When requested to do so, students are expected to present the following to theStudent Centre team for consideration by the Assistant Registrar (Student Services):

  • a formal written explanation of why they require a special payment arrangement
  • evidence to support their circumstances (e.g. bank statement)
  • a proposed suggested payment plan with details of how this will be realised.

The evidence required will vary, but examples of exceptional circumstances might be:

 Exceptional circumstances Evidence

 Funding structure of programme issignificantly different from SFE funded course

 Award letter from appropriate funding body indicating payment schedule

 The student’s own prolonged illness - if the student works to pay their own accommodation fees

 A medical certificate

 The death of a close relative or significant other - if that person pays the student’s accommodation fees

 A death certificate

 Difficulty in getting money out of the student’s home country

 Press article. Information from the British Foreign and Commonwealth Office website.

Copies of the request and supporting evidence will be kept confidentially and theoriginals returned to the students. The request will be considered by the AssistantRegistrar (Student Services).

Special payment arrangements are granted in exceptional circumstances only, andtake the form of a fixed instalment plan. Students will be required to clear their feedebt before the end of the current academic session.

Students defaulting on their special payment arrangement will go into the debtcollection process for the entire fee outstanding.

Students have the right to appeal.

6. Refunds

Refunds for accommodation fees requested later than 6 months after the student hasvacated the accommodation will not normally be considered.

Refunds will be made in the form of the original payment to the original payer.


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