At St George's, University of London, we want to make sure we protect any information we collect about you. When you give us information about yourself (also known as data), we have rules we have to follow about what we can do with it. We must explain how we use that data and tell you if we want to pass it on to anyone else. This notice sets out how any personal data you provide us will be processed.

For additional information regarding our services and on how we use cookies please refer to our Terms & Conditions .

Who we are

St George's, University of London is a higher education institute located in Tooting, South London, and is a member of the University of London. We are the ‘Data Controller' of the information you provide us with, and we are registered with the Information Commissioner's Office (ICO) for the purposes of UK data protection legislation, registration number Z5770328.

How to contact us

If you would like more information about how we collect, use and store your personal data, you can contact our university Data Protection Officer at:

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Tel: 020 8725 0668

Address: Data Protection Officer, Information Services, St George's University of London, Cranmer Terrace, LONDON SW17 0RE

What information we collect from you and why

We collect your personal data when you apply to or attend a St George's Widening Participation event.

If you apply to an event, the data we collect includes the details you provide to us on your application form such as your name, your email, phone number, address and parent/guardian's details. We use this data to:

  • Select participants to attend;
  • Provide any additional information relevant to the event;
  • Invite you to our reunion event once you reach year 13.
  • See whether you go to university.

We also ask for other information about you and you may be wondering why. Below is a breakdown of why we ask for certain pieces of information.

  • Age – to see if you are suitably aged for an activity
  • Male or female – where possible we try to get a nice mix of males and females in our events
  • Ethnicity – certain ethnicities are underrepresented in higher education so we want to see if you fall under one of these categories
  • Education history – to see if you have an interest in science. If you don't that's not a problem, we hope to persuade you during our event!
  • Parent/guardian information – for selection purposes, safeguarding and emergency contact details.

If you attend a St George's Widening Participation event at your school, we use the data we collect to:

  • Evaluate the activity;
  • See whether you go to university.

Under the Law, we must have a valid legal basis to process your data. In most instances, we will process your data because we have consent from with you e.g. to process your application, or to provide you with other services you have requested. We will also use your personal data to send you relevant communications with information and activities that we believe may be of interest to you where we have a legitimate interest in communicating with you. You can unsubscribe to these communications from us at any time .

Where we store your information and who we share your information with
Your personal data will be processed by St George's University of London as the data controllers. We keep your information securely stored where access is restricted to authorised staff only.

Your data will never be shared with anyone outside of St George's University of London without first obtaining your consent, unless we are obliged or permitted by law to disclose it.

How long we keep your information for

We keep your information and personal data until you reach the age of 20. This is so we can see whether you apply to university. Once you reach the age of 20, your data will be permanently erased or otherwise irreversibly rendered anonymous, unless the law permits or requires that we retain it for longer.

What your rights are

You have a right to access your personal data, to object to the processing of your personal data, to change, erase, restrict and move your personal data.

To request a copy of the personal data we hold for you, or to correct or update this data, please contact the University Data Protection Officer using the contact details above.

If you have queries about any of your other rights regarding our use of your personal data you should contact the University's Data Protection Officer.

How to make a complaint

If you are unhappy with the way in which your personal data is being processed you may, in the first instance, lodge a complaint with the University Data Protection Officer using the contact details above.

If you continue to have concerns thereafter you have the right to contact the Information Commissioner for a decision. The Information Commissioner can be contacted as below

Helpline: 0303 123 1113


Changes to our privacy policy

Any changes to our privacy policy will be posted on the St George's website, and where appropriate notified to you by email.

Page last updated: 07 June 2018

Last Updated: Friday, 06 July 2018 10:03