Running an event in the university's new Public Engagement Space is a great way to get started on your public engagement journey. Have a read though the information below to get started.
Booking
To check availability and to book it for a meeting, please add it to your Outlook calendar: Home > Add > Open Shared Calendar > Name: Public Engagement Space.
Bookings for the space are via the MS Outlook calendar.
Tables
Setting up: Email the Estates Team to request tables, giving the date and time required. Sorry we do not have screens available for you to borrow.
IT
The control panel for the screen is on the left hand side of the bench and the PC driving the screen is in the cupboard. To turn the screen on or off, press the Display On/Off button on the control panel.
Security and access
Access to the space is via the door on the left-hand side, the shutters are then unlocked (and relocked, making sure the to secure the blot at the base of the screen to the floor) from the inside. Keys are available from the university security desk. If you wish to run your event over more than one day, you can keep it set up and lock up overnight, but we'd advise you not to leave any valuables in the space overnight. Users are responsible for locking up after use.
Planning to evaluate
To help you evaluate your event, think about how you will track visitors and the people you are engaging with. This could include getting a member of your team to record the number of visitors (e.g. five-bar tally), or to have giveaways to help you count those people interacting with the stall.
You can also poll your visitors e.g. asking them if they are staff, students or members of the public.
Banners
We'd advise you to have a banner or posters to help promote the event and encourage people to stop. Or use the digital screen for a more sustainable option!
Promotion
Make sure to tag St George's in your social media posts so they can share more widely. You can also get in touch with the Design Team to design a poster and have your event promoted more widely on the digital screens throughout the university campus.
Risk Assessment
Make sure you complete a risk assessment for your event. To help you get started we've created a Risk assessment template for the public engagement space. Enrol on the St George's online Guide to Public Engagement on Canvas here , read a case study and download the risk assessment template.