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Procurement Policies and Procedures

The 'Procurement Policy and Guide' (PDF) sets out the rules governing all St George’s, University of London procurement activities to ensure compliance, consistency and transparency.

All St George’s income is classified as public money and as such should be treated in accordance with this policy. It covers all transactions that commit expenditure for the provision of goods, supplies, services, utilities and works on behalf of the university.

 

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Procurement thresholds

A summary of the thresholds is shown below. For full details, please refer to the Procurement Policy and Guide (PDF).

Expenditure thresholds

Transaction whole-life value*Minimum required procedure

Under £2,000

One written quotation must be obtained from the market, and the buyer has market knowledge to satisfy that the quotation provides value for money.

£2,000–£10,000

At least two written quotations (received at the same time) must be obtained from the market to satisfy the selected quotation provides value for money.

£10,001–£50,000

An invitation to quote (ITQ) tender document outlining the scope of the requirement and essential criteria should be issued under St George’s, University of London standard terms and conditions to at least three suppliers. At least three written quotations should be obtained at the same time.

On UKRI funded projects, any purchases over £25k (excluding VAT) the Procurement team should be consulted before the procurement process begins.

£50,001–£213,477

Procurement Services manage all tenders over £50,000. If a contract with a preferred supplier is not available to meet a requirement, an invitation to tender (ITT) document outlining the scope of requirements and essential criteria must be issued to at least five suppliers.

Exceeding the UK threshold for ‘other contracting authorities’

UK tendering procedures apply.

The current thresholds are £213,477 for supplies and services, £5,336,937 for works and concessions contracts and £663,540 for Light Touch Regime (LTR) contracts for services.

*These values include VAT. Any purchases from externally funded research grants must be flagged with the JRES who will ensure compliance with the funder’s terms.

Standard terms and conditions of purchase

Download the university’s standard terms and conditions of purchase (PDF).

 

Other Guidance Documents

Tendering procedure flowcharts

St George’s, University of London financial regulations

  • Download the University's Financial Regulations here

      ITT Template

  • Download an ITT template for tenders below the UK threshold here (Word).

     Contract Management

  • Download an Contract Management Guide for ongoing contracts here (Word).

 

 

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