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Before you Buy: Important Notice
Global issues such as the pandemic and supply chain disruption have had a ​huge impact on many businesses. So before ​​you buy, please note the following:
  1.  Always create a purchase order in FRIS (Agresso) before you commit to the purchase of goods or services. Suppliers you have used in the past may be on the verge of liquidation. Where this is the case, Procurement would have closed the supplier account in FRIS and you will not be able to raise a requisition.
  2. Procurement carry out due diligence checks on all 3rd party suppliers we set up. Please ensure your supplier is set up for payment in FRIS  before you transact with a new business or, preferably, use suppliers that are already set up with an ID in FRIS.
  3. Proforma invoices requiring advance payment are not acceptable by the University so please avoid all requests ​to pay in advance of the satisfactory delivery of goods or services.
  4. Try and arrange staged small payments rather than single large payments with suppliers wherever you can.
  5. ​​​To enable timely payment of suppliers, your purchase order number should be quoted on the supplier's invoice and you should pr​omptly receipt goods and services that have been satisfactorily delivered. 
The Procurement Policy

The Procurement Policy underpins all procurement activity at St George's University of London. Please refer to this document and the procurement website for information and guidance.

​​All procurement should  be carried out through raising a purchase order  in FRIS. Please make sure your supplier is set up on the system before agreeing to buy and goods or services. Failure to do so could result in delayed payment. 

Requesting a New Supplier

Full information about the process for requesting new suppliers can be found by clicking here.

Please check to see if we have any current suppliers in FRIS that can provide the goods / services. Check  with the Procurement team for further advice.

If the supplier is an individual then you MUST complete the HMRC Employment Status tooland pass the results to Payroll for a decision.

If the spend is greater than £2k over term,  the​​n you MUST attach the correct number of quotes.

£2k - £10k 2 quotes required

£10k - ​£50k 3 quotes required

>£50k - please refer to the Corporate Procurement Unit

I​f the supplier is a SOLE supplier of the goods / services being are greater than £2k  or if the total value of the items being procured is greater​ than £2k when spread over the length of the contract (or 4 years if there is no contract in place) then we require a Single Tender Justification to be completed.

​​​​​For large equipment purchases please complete the Whole Life Costs - Equipment Purchase form. ​​​

Complete a New Supplier Request form

Attach all required documentation – IR35 Employment Questionnaire (if required) and quotes or Single Tender Justification (as applicable)

Procurement will  contact you if further information is required.

​If you have a query or if you have a specialist, one-off purchase that you would like to make on behalf of the University, please do not hesitate to contact the Corporate Procurement Unit for advice and support. Please note that team members are all currently working remotely therefore the best way to make contact is by email or Teams.

 

 

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