The Procurement Policy underpins all procurement activity at St George's University of London. Please refer to this document and the procurement website for information and guidance.
All procurement should be carried out through raising a purchase order in FRIS. Please make sure your supplier is set up on the system before agreeing to buy and goods or services. Failure to do so could result in delayed payment.
Full information about the process for requesting new suppliers can be found by clicking here.
Please check to see if we have any current suppliers in FRIS that can provide the goods / services. Check with the Procurement team for further advice.
If the supplier is an individual then you MUST complete the HMRC Employment Status tooland pass the results to Payroll for a decision.
If the spend is greater than £2k over term, then you MUST attach the correct number of quotes.
£2k - £10k 2 quotes required
£10k - £50k 3 quotes required
>£50k - please refer to the Corporate Procurement Unit
If the supplier is a SOLE supplier of the goods / services being are greater than £2k or if the total value of the items being procured is greater than £2k when spread over the length of the contract (or 4 years if there is no contract in place) then we require a Single Tender Justification to be completed.
For large equipment purchases please complete the Whole Life Costs - Equipment Purchase form.
Complete a New Supplier Request form
Attach all required documentation – IR35 Employment Questionnaire (if required) and quotes or Single Tender Justification (as applicable)
Procurement will contact you if further information is required.
If you have a query or if you have a specialist, one-off purchase that you would like to make on behalf of the University, please do not hesitate to contact the Corporate Procurement Unit for advice and support. Please note that team members are all currently working remotely therefore the best way to make contact is by email or Teams.