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Our Copyright Licensing Agency (CLA) HE licence permits library staff to make scanned copies of printed or digital extracts (book chapters or journal articles) on behalf of teaching staff for uploading to VLEs, such as Canvas, or for circulating to students by other secure modes of communication. There are limits to which texts and how much of a text can be digitized, therefore the service must be administered and monitored by library staff only to ensure compliance.

The proportion of a work that can be scanned consists of either 10% or (whichever is the greater):

  • one chapter of a book

  • one article of a journal issue

  • one paper of one set of a conference proceedings.

This service is running as a pilot for 2019/2020. In the future, dependent on the outcome of the pilot, it’s possible that we may need to charge departments for obtaining scans of material not held in the Library.

In order to ensure that the teaching material is ready in time for your teaching sessions, please ensure you give us as much notice as possible when you request a scan: as a minimum 4 weeks’ notice.

Once we have received, checked and processed your request, we will send you a link to the scanned item which you can then share with your students on Canvas module pages or via some other secure, closed method of sharing with students- for example, university email.

Make a request via our online form.

If you have any questions about this service, please contact your liaison librarian.


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