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The University calendar provides key institutional dates such as committee dates, planning deadlines, and the dates of multi-mini interviews and has been developed to assist staff across the university in their planning, with a focus on educational activities.  

What is the University calendar used for?

The University calendar has been set up primarily to support university education planning processes. The calendar contains educational events, the dates of the main committees involved in education, and also education processing periods and deadlines.  

Who will have access to the University calendar?

The University calendar is primarily for staff. All internal staff (staff with an or email address) can have read-access to the calendar. It is anticipated that the calendar will be of most use to those running educational programmes.

What activities does the University calendar display, and how are they laid out?

The principles that have guided what is included in the University calendar are:  

  • which dates need to be known by teams across the institution
  • what will support programme planning processes

Some activities have been set up as ‘All Day Events’, appearing at the top of the respective day when they take place. All other activities have been set up with their own 9-5 entry on a particular day(s).

Instructions for subscribing to the University calendar

The University calendar has been set up as a shared mailbox on Outlook. The University calendar can be added to your Outlook calendars through the Outlook Desktop app or through Outlook online using a web browser. It is recommended that the web browser is used as pre-publication testing of the calendar showed it was easier and more reliable to use.

Follow these instructions to ensure that Internet calendars that you add to Outlook online (OWA) are kept up-to-date with changes made by the owners.

  1. Go to the calendar tab in Outlook online. Select "Add Calendar" > "Subscribe from web":
    calendar subscribe 1

  2. Paste this URL and then click on "Import": 

  3. Enter a name for the calendar that you want it to appear as in your Outlook client. You can customise which group the calendar will be added to here:
    calendar subscribe 2

  4. Close the "Add calendar" window. The new Internet calendar subscription has been added to your "Outlook online" calendar tab.


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