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Digital Accessibility

The new Digital Accessibility Regulations came into effect in September 2018. The legislation covers websites, mobile applications and documents on websites; this includes internal facing websites such as intranets, and third-party applications where St George’s has some control over content. It is important that the learning resources being made available to students via Canvas are accessible for students by being:

  • Perceivable – e.g. mindful of sensory needs

  • Operable – e.g. easily operated

  • Understandable – e.g. language appropriate

  • Robust – e.g. functional on all platforms

The following tools and resources are available to support colleagues and students:

  • Apple Accessibility Guide: a written guide about the accessibility features built into Apple devices

  • ATbar: a free Browser toolbar which changes the look and feel of web pages, read text aloud or check your spelling.

  • Microsoft Accessibility: a written guide about the accessibility features built into Microsoft devices

  • Microsoft Office Speech: Text to speech: Listen to Microsoft documents read aloud. You can activate Speak in Word, Outlook, PowerPoint or OneNote by:

    • Clicking 'Customize Quick Access Toolbar' (usually next to the undo and redo buttons in the top left corner)

    • Choose More Commands > All Commands

    • Scroll down to the Speak command, select it and click Add

    • Once you have activated Speak, you can highlight text and click the Speak icon in your Quick Access toolbar to hear text read aloud.

Introduction to Digital Accessibility Training

It is mandatory for all staff at the University to complete this training. The Introduction to Digital Accessibility training module on MyTraining will give you an introduction to the importance of digital accessibility and equip you with guidance on how to create accessible content for staff and students.

How can you make your content more accessible? 

Word documents - Make your word documents accessible using guidance on creating accessible word documents (PDF).

For more accessibility features, please visit the Microsoft accessibility video training on word documents.

PowerPoint presentations - Make your PowerPoint presentations accessible using guidance on creating accessible PowerPoint presentations (PDF).

Visit the Microsoft accessibility training for PowerPoint slides to find out more of its accessibility features.

EXCEL workbooks – Find out how to create accessible workbooks by Microsoft accessibility video training for Excel workbooks.

PDF documents – Remediating an existing PDF is a complicated procedure and so we recommend making the source file (e.g., word document) accessible. Please visit the Microsoft guidance on making source files accessible before converting these to PDFs.

Email accessibility – Check out the Microsoft video training on email accessibility to learn how to improve accessibility in emails.

CANVAS - Please visit the Canvas staff pages on accessibility for more information on how to make your pages accessible.

LIVE session accessibility

MS teams captioning

Microsoft Team has a transcription feature that gives a written record of spoken text and identifies each speaker in the meeting. The transcript is shown during the meeting which can be hidden and available to download after the meeting has ended.

Find out more on how to record transcription in Teams.

Panopto captioning

Captions or sub-titles can be generated automatically in Panopto videos during live sessions. The captions can be added or uploaded to recorded videos after a live session.

  • During live sessions it is important to consider the accessibility of your slides. See guidelines above about making accessible PowerPoint presentations 
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