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This policy replaces the audio-recording policy and procedures and should be read alongside the FAQs for administrators, staff and students

Introduction

  1. There is currently an established process which enables students to have access to an audio-recording of a lecture. This has been greatly appreciated by the student body as it has helped students to reinforce their learning and provides a useful revision aid in preparing for assessments.
  1. The University has invested in a new institutional system, Panopto, for lecture recording. Lectures recorded through Panopto can be captured with Powerpoint slides, synchonised to audio and made available through a link on the Virtual Learning Environment (VLE).  These can then be viewed and annotated by students online. It is also possible to record lectures or demonstrations at a desktop computer and to include video along with the slides. (Please refer to item 6 below).

Definition

  1. This policy covers lectures only. For the purpose of this policy a lecture is defined as a pre-prepared, teaching staff-led activity in which unstructured and discursive interactions with the student cohort are not central to the learning of students.  It is not expected that, in allowing a recording to be taken, the learning experience of students will be adversely affected.
  1. This policy does not cover teaching and learning activities that do not meet this definition.

Exclusions

  1. All teaching staff are expected to record their lectures. Availability of lecture recordings support effective learning for all students and are also part of our responsibility to make reasonable adjustment for students with specific learning needs under the Equality Act 2010.
  1. Where there is a compelling reason as to why a lecture may not be recorded, teaching staff must complete an opt-out agreement stating why and providing a suitable alternative which meets the needs of students with specific learning needs. Formal approval will be granted from the Deputy Principal (Education). Approval forms can be downloaded here (Word) or obtained by contacting LTS@sgul.ac.uk
  1. This policy applies also to guest and visiting lecturers. Guest and visiting lecturers may prefer that audio-recordings of their lectures are not taken and should be given advice on opting out of this policy. It would however be useful if lectures offered by guests could be recorded because these colleagues are less available to respond to student queries in the days and weeks after a lecture.

Disclaimer

  1. SGUL is committed to providing teaching that is authoritative, up-to-date and well-informed. From time to time, inadvertent errors may be made by staff and these errors may be captured in audio-recordings. SGUL has full confidence in its staff and expects that errors of this kind will be infrequent. When errors are made known, SGUL will take appropriate corrective action. 

Applicable legislation

  1. Under the Equality Act 2010, SGUL is obliged to make reasonable adjustments to its teaching and learning strategies to support the learning of students with specific learning needs where they have a disability that “has a physical or mental impairment, and the impairment has a substantial and long-term adverse effect on (his or her) ability to carry out normal day-to-day activities”. In many cases, reasonable adjustments will include the audio-recording of lectures. Whatever arrangements are put in place for these students must be robust and may be over and above any generic procedure. Specifically, some students have a Statement of Support Needs (SOSN) that indicates that the student should be allowed to take a personal recording of a lecture to support their learning. If a SOSN indicates that allowing the student to record a lecture is a reasonable adjustment, it is difficult to refuse.

IPR/Copyright issues

  1. The University’s Intellectual Property Policy* forms part of the terms and conditions of employment for staff. The recording and other copyright works (e.g. literary, dramatic, musical, artistic work, or a film), created by the tutor for inclusion in the recording are works specifically commissioned by the University. The ownership of copyright in these works will be determined in accordance with the University’s Intellectual Property Policy, as amended from time to time.
  1. Teaching staff must not include third-party copyright material or material licensed for limited distribution in their recordings unless there is a written agreement in place between the University and the third party permitting this. Where material is made available under license (e.g. Creative Commons), the terms of the license must be strictly adhered to and the source of the material should be correctly attributed. In the case where material is not licensed or no agreement has been made with the copyright holder tutors should instead refer students to the source of the material so this can be accessed by students at a later date.
  1. If a video recording of a lecturer is made, this may qualify as a performance (as defined by the Copyright, Designs and Patents Act 1988 (the “CDPA”)). In this case the tutor will have a separate distinct right known as a performer’s right. This exists apart from copyright and is also a right that can be dealt with in the same way as any other intellectual property right and it can therefore be licensed or assigned by the tutor.

Responsibilities of students

  1. SGUL believes that the vast majority of its students are responsible learners who will not misuse audio recordings. If a student does misuse an audio recording in any way (e.g. through malicious editing or by selling or by distributing audio files of lectures outside SGUL), existing disciplinary procedures and Fitness to Practise procedures are sufficient to allow SGUL to deal with the misuse. Students should be aware of their responsibilities and understand that the misuse of audio recordings will be treated very seriously by SGUL.

Procedural arrangements

  1. Overall responsibility for policy in this area rests with the Quality Assurance and Enhancement Committee and the QAEC chair. Operational responsibility rests with Learning Technology Services (LTS).
  1. An email will be sent to all staff and students to outline the policy at the start of the academic year. If teaching staff wish to apply to the Deputy Principal (Education) for permission to opt-out of a lecture being recorded, point 6 of this policy provides further instructions.
  1. Notices will be placed on lecterns to draw the attention of staff to the policy.  There is a set of Frequently Asked Questions (FAQ) documents for administrators, staff and students respectively. These are to be used alongside the policy.

Retention of material

  1.  Recordings will normally kept for a maximum of six years but may be deleted before this period in the event of a tutor leaving the University.

 

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